Sponsorship & Exhibition

Invitation

On behalf of the Organising Committee, we are pleased to invite your organisation to participate as either a sponsor or exhibitor at the 2024 Royal Australasian College of Medical Administrators (RACMA) Conference.   

The 2024 conference will take place 1-4 October 2024 and be delivered in hybrid format with the onsite conference taking place at the Sofitel Brisbane Central. Exhibition will open with the Welcome Reception in the evening of Wednesday 2 October.

RACMA is unique in the world as the only medical college training medical specialists in medical administration and recognised by the Australian and New Zealand Medical Councils. RACMA provides education, training, knowledge, and advice in medical management. RACMA delivers education programs and networking opportunities to medical leaders and other medical practitioners who are training for or occupying specialist medical leadership positions.

A not-for-profit organisation, RACMA is committed to achieving excellence in the speciality of medical administration in Australia, New Zealand, and the Asia Pacific Region, in order to enhance and maintain high standards of healthcare across the region.

What sets RACMA apart from the many management qualifications offered by higher education bodies, is that RACMA offers Medical Leadership Education by Doctors for Doctors who want to influence the health outcomes of many through systems leadership and change.

Support of the event will provide your organisation with key benefits: 

  • Exposure to a qualified, relevant and influential audience before, during and after the event
  • Networking opportunities during the event to promote your organisation’s products and services directly to key decision makers 
  • Your organisation will be perceived to be a keen and vital supporter of the industry 
  • Supporters of the event will consolidate existing industry relationships and develop new ones 

The following opportunities are designed to maximise your brand position and are your best opportunity to engage with industry leaders and key decision makers in this sector. We have presented a range of sponsorship opportunities but also invite any new proposals you may wish to put forward. The committee is pleased to discuss specially curated packages that will meet your objectives for participating and be of maximum benefit to your organisation and the conference. 

Your participation and support of the event is greatly valued and we thank you for your consideration. 

Please contact Leesa McDermott or Tara Johnson at Conference Design to discuss your support of the 2024 RACMA conference. 

mail@conferencedesign.com.au
+61 3 6231 2999 

All costs are in AUD and include GST.

Please note that sponsorship bookings are subject to approval by RACMA.

Package Overview

Click on the packages below to be taken to the package benefits

Platinum Partner (one available) $22,000 inc. GST
Gold Partner (two available) $13,500 inc. GST
Silver Partner (multiple available) $8000 inc. GST
Coffee Cart Sponsor (two available) $7500 inc. GST
Gala Dinner Sponsor (one available) $7000 inc. GST
App Sponsor (one available) $5500 inc. GST
Keynote Speaker or Debate Sponsor $5000 inc. GST
Exhibition $4750 inc. GST
Name Badge & Lanyard Sponsor (one available) $4000 inc. GST
Student Sponsorship $4000 inc. GST
Advertising Opportunities $500 – $1500 inc. GST

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Platinum Partner – One available

$22,000 inc. GST 

As our highest tiered partner, you will gain additional benefits. The Platinum Partner will secure a premium presence at the RACMA Conference and opportunities to directly communicate their initiatives to our members. This package is designed to facilitate an ongoing partnership between conferences. RACMA is happy to negotiate a 3-year package for the Platinum Partner to further develop this relationship.

Conference Exclusive Benefits
Overall Benefits
  • Key logo placement and acknowledgement as the Platinum Partner on the conference website with hyperlink to your website
  • 300-word company profile on the conference website
  • Web ad with hotlink (150 x 150 tile) (sponsor to provide)
  • Premium position acknowledgement throughout preparation and conduct of the conference as the Platinum Partner
  • Acknowledgement by chairperson as the Platinum Partner in the opening and closing of the conference with logo on slides
  • Opportunity to address delegates (up to 5 minutes)
  • An included reserved double space (6 x 2m) in the exhibition area. The most prominent site is set aside for the Platinum Partner although any site on the floor plan is available
  • Four (4) registrations, including the welcome reception and conference dinner
  • One (1) free standing pull up banner in the plenary hall (sponsor to provide)
  • One (1) free standing pull up banner in the exhibition area (sponsor to provide)
  • Logo & 300-word company profile in the conference pocket program
  • Logo & 300-word company profile in the conference app
  • Logo displayed on the Platinum Partner sponsor slide in the plenary hall
  • Two (2) single page advertisements on rotation on electronic monitor/s in the exhibition area (sponsor to provide artwork)
  • Logo displayed on the Platinum Partner sponsor slide on electronic monitor/s in the exhibition area
  • Unlimited PDF eSatchel inserts in the conference app
  • Unlimited video eSatchel inserts in the conference app
  • An opt-in delegate list (name, organisation, state/country) provided prior to the conference
Online Benefits

Your organisation will also receive the following additional online benefits:

  • Prominent branding and acknowledgement as the Platinum Partner on the online portal homepage throughout the conference
  • Full banner advertisement on rotation at the top of the online portal for the duration of the conference (sponsor to provide artwork)
  • Logo displayed on the Platinum Partner banner on rotation at the top of the online portal for the duration of the conference
  • Unlimited content pieces (PDF brochure or flyer, Hyperlink) available for download from the online portal
  • Unlimited promotional videos included in the online portal
  • Logo, 300-word company profile and hyperlink included in the online portal
Key RACMA Exclusive Benefits (Partnership Year)
  • Logo and hyperlink to Partner website included on the RACMA website for 12 months
  • One (1) advertorial/article in The Quarterly Journal, RACMA’s official online member journal*
  • Logo and hyperlink to your website included in the President Newsletters
  • Opportunity to promote your organisation at an Education event

*An advertorial in the Quarterly does not presume exclusivity for brand promotion.

Gold Partner – Two available

$13,500 inc. GST

Gold Partner is a prime avenue to deliver your organisation with high visibility and exposure in the lead-up to, and throughout, the conference. You will be provided with comprehensive opportunities to interact directly with a targeted audience whilst aligning your brand with RACMA and its members.

Overall Benefits
  • Special logo placement and acknowledgement as Gold Partner on the conference website with hyperlink to your website
  • 200-word company profile on the conference website
  • Premium position acknowledgement throughout preparation and conduct of the conference as a Gold Partner
  • Acknowledgement by chairperson as a Gold Partner in the opening and closing of the conference with logo on slides
  • An included reserved 3 x 2m space in the exhibition area. The most prominent sites are set aside for the Gold Partners although any site on the floor plan is available
  • Three (3) registrations, including the welcome reception and conference dinner
  • One (1) free standing pull up banner in the catering area (sponsor to provide)
  • Logo & 200-word company profile in the conference pocket program
  • Logo & 200-word company profile in the conference app
  • Logo displayed on the Gold Partner sponsor slide in the plenary hall
  • One (1) single page advertisement on rotation on electronic monitor/s in the exhibition area (sponsor to provide artwork)
  • Logo displayed on the Gold Partner sponsor slide on electronic monitor/s in the exhibition area
  • Four (4) PDF eSatchel inserts in the conference app
  • Two (2) video eSatchel inserts in the conference app
  • An opt-in delegate list (name, organisation, state/country) provided after the conference
Online Benefits

Your organisation will also receive the following additional online benefits:

  • Logo displayed on a Gold Partner banner on rotation at the top of the online portal for the duration of the conference
  • Four (4) content pieces (PDF brochure or flyer, Hyperlink) available for download from the online portal
  • Two (2) promotional videos included in the online portal
  • Logo, 200-word company profile and hyperlink included in the online portal

Silver Partner

$8000 inc. GST

Silver Partnership enables your organisation to upgrade its presence and value-add your exhibition at the conference by accruing a range of branding and advertising benefits. 

Overall Benefits
  • Prominent logo placement and acknowledgement as a Silver Partner on the conference website with hyperlink to your website
  • 100-word company profile on the conference website
  • Prominent position acknowledgement throughout preparation and conduct of the conference as a Silver Partner
  • Acknowledgement by chairperson as Silver Partner in the opening and closing of the conference
  • An included reserved 3 x 2m space in the exhibition area. Prominent sites are set aside for Silver Partners although any site on the floor plan is available
  • Two (2) registrations including the welcome reception and conference dinner
  • Logo & 100-word company profile in the conference pocket program
  • Logo & 100-word company profile in the conference app
  • Logo displayed on the Silver Partner sponsor slide in the plenary hall
  • One (1) single page advertisement on rotation on electronic monitor/s in the exhibition area (sponsor to provide artwork)
  • Logo displayed on the Silver Partner sponsor slide on electronic monitor/s in the exhibition area
  • Two (2) PDF eSatchel inserts in the conference app
  • One (1) video eSatchel inserts in the conference app
  • An opt-in delegate list (name, organisation, state/country) provided after the conference
Online Benefits

Your organisation will also receive the following additional online benefits:

  • Logo displayed on a Silver Partner banner on rotation at the top of the online portal for the duration of the conference
  • Two (2) content pieces (PDF brochure or flyer, Hyperlink) available for download from the online portal
  • One (1) promotional video included in the online portal
  • Logo, 100-word company profile and hyperlink included in the online portal

Coffee Cart Sponsor – Two available

$7500 inc. GST

This opportunity allows you to position your brand front and centre. The coffee cart will serve barista coffees to delegates on 3 and 4 October during catering breaks.

The package includes a general display area adjoining the coffee cart where you can display collateral and network with delegates as they wait for their order.

Overall Benefits
  • Logo and acknowledgement as a Coffee Cart sponsor on the conference website with hyperlink to your website
  • 50-word company profile on the conference website
  • Acknowledgement throughout preparation and conduct of the conference as a Coffee Cart Sponsor
  • An included reserved 3m x 2m space in the exhibition area located next to the coffee cart
  • Two (2) registrations including the welcome reception and conference dinner
  • Logo in the conference pocket program
  • Logo and 50-word company profile in the conference app
  • Logo displayed on a sponsor slide in the plenary hall
  • Logo displayed on a sponsor slide on electronic monitor/s in the exhibition area
  • One (1) PDF eSatchel insert in the conference app
  • Opportunity to brand the coffee cart (subject to capacity on the cart), take-away cups with your logo (all branding at own cost)
  • Opt in delegate details available via the Meeting Hub in the conference app
Online Benefits
  • Logo displayed on a sponsor banner on rotation at the top of the online portal for the duration of the conference
  • One (1) content piece (PDF brochure or flyer, hyperlink) available for download from the online portal
  • Logo and hyperlink included in the online portal

Sponsor both coffee carts for $13,000 giving a discount of $2000 on the second cart.

Gala Dinner Sponsor – One available

$7000 inc. GST

The Gala Dinner is always the highlight of the conference. Sponsoring the dinner is a fantastic opportunity to promote your organisation in a fun and relaxed environment. The dinner sponsorship also includes a chance to address delegates.

Overall Benefits
  • Logo and acknowledgement as Dinner Sponsor on the conference website with hyperlink to your website
  • 100-word company profile on the conference website
  • Acknowledgement throughout preparation and conduct of the conference as the Dinner Sponsor
  • Logo in the conference pocket program
  • Logo and 100-word company profile in the conference app
  • Verbal acknowledgement as the Dinner Sponsor during the dinner
  • Opportunity to address delegates during the dinner (5 minutes)
  • Two (2) pull-up banners displayed in prominent locations during the Dinner (sponsor to provide)
  • Logo displayed on an individual sponsor’s slide during the dinner
  • One (1) registration including the welcome reception and conference dinner
  • One (1) additional complimentary ticket to the conference dinner
  • Logo displayed on a sponsor slide in the plenary hall
  • Logo displayed on a sponsor slide on electronic monitor/s in the exhibition area
  • One (1) PDF eSatchel insert in the conference app
  • Opt in delegate details available via the Meeting Hub in the conference app
Online Benefits
  • Logo displayed on a sponsor banner on rotation at the top of the online portal for the duration of the conference
  • One (1) content piece (PDF brochure or flyer, hyperlink) available for download from the online portal
  • Logo and hyperlink included in the online portal

App Sponsor – One available

$5500 inc. GST

The app will be in the hands of all delegates. The app will be available on all iPhone, Android, and mobile devices. The app provides delegates with access to the conference program, exhibitor listings, contacts and much more.

Overall Benefits
  • Logo and acknowledgement as App Sponsor on the conference website with hyperlink to your website
  • 50-word company profile on the conference website
  • Acknowledgement throughout preparation and conduct of the conference as the App Sponsor
  • Logo in the conference pocket program
  • Logo and 50-word company profile in the conference app
  • Sponsor banner on each page in the conference app
  • One (1) registration including the welcome reception and conference dinner
  • Logo displayed on a sponsor slide in the plenary hall
  • Logo displayed on a sponsor slide on electronic monitor/s in the exhibition area
  • One (1) PDF eSatchel inserts in the conference app
  • Opt in delegate details available via the Meeting Hub in the conference app
Online Benefits
  • Logo displayed on a sponsor banner on rotation at the top of the online portal for the duration of the conference
  • One (1) content piece (PDF brochure or flyer, hyperlink) available for download from the online portal
  • Logo and hyperlink included in the online portal

Keynote Speaker or Debate Sponsor

$5000 inc. GST

As a Keynote Speaker or Debate Sponsor your organisation will be exposed to a large captive audience who will associate your organisation with an industry leader.

This opportunity is subject to approval by the speaker/debaters and the committee.

Overall Benefits
  • Logo and acknowledgement as Speaker or Debate Sponsor on the conference website with hyperlink to your website
  • 50-word company profile on the conference website
  • Acknowledgement throughout preparation and conduct of the conference as a Speaker or Debate Sponsor
  • Logo next to the speaker or debate in the online conference program
  • Logo in the conference pocket program
  • Logo and 50-word company profile in the conference app
  • Verbal acknowledgement as Speaker or Debate Sponsor at the commencement of the session
  • Logo displayed on a slide before the session
  • One pull-up banner in the plenary hall during the presentation.
  • One (1) registration including the welcome reception and conference dinner
  • Logo displayed on a sponsor slide in the plenary hall
  • Logo displayed on a sponsor slide on electronic monitor/s in the exhibition area
  • One (1) PDF eSatchel insert in the conference app
  • Opt in delegate details available via the Meeting Hub in the conference app
Online Benefits
  • Logo displayed on a sponsor banner on rotation at the top of the online portal for the duration of the conference
  • One (1) content piece (PDF brochure or flyer, hyperlink) available for download from the online portal
  • Logo and hyperlink included in the online portal

Add an Exhibition package for $3000, giving a discount of $1750.

Exhibition

$4750 inc. GST

Overall Benefits
  • Logo on the conference website
  • Logo in the conference pocket program and conference app
  • An included reserved 3 x 2m space in the exhibition area
  • One (1) exhibitor registration including the welcome reception. Tickets to the conference dinner can be purchased for $180.
  • One (1) PDF eSatchel insert in the conference app
  • Opt in delegate details available via the Meeting Hub in the conference app
Online Benefits

Your organisation will also receive the following additional online benefits:

  • One (1) content piece (PDF brochure or flyer, Hyperlink) available for download from the online portal
  • Logo and hyperlink included in the online portal

Name Badge & Lanyard Sponsor – One available

$4000 inc. GST

This sponsorship opportunity offers prominent exposure of your organisation and logo. Each delegate will receive a name badge & lanyard when they register at the conference.

Overall Benefits
  • Logo and acknowledgement as Name Badge & Lanyard Sponsor on the conference website with hyperlink to your website
  • Logo printed on each delegate name badge and lanyard
  • 50-word company profile on the conference website
  • Acknowledgement throughout preparation and conduct of the conference as the Name Badge & Lanyard Sponsor
  • Logo in the conference pocket program
  • Logo and 50-word company profile in the conference app
  • Logo displayed on a sponsor slide in the plenary hall
  • Logo displayed on a sponsor slide on electronic monitor/s in the exhibition area
  • One (1) PDF eSatchel insert in the conference app
Online Benefits
  • Logo displayed on a sponsor banner on rotation at the top of the online portal for the duration of the conference
  • One (1) content piece (PDF brochure or flyer, hyperlink) available for download from the online portal
  • Logo and hyperlink included in the online portal

Student Sponsorship

$4000 inc. GST

Overall Benefits
  • Logo and acknowledgement as Student Sponsor on the conference website with hyperlink to your website
  • Sponsor three (3) student registrations to attend the conference, including the welcome reception and conference dinner
  • 50-word company profile on the conference website
  • Acknowledgement throughout preparation and conduct of the conference as a Student Sponsor
  • Logo in the conference pocket program
  • Logo and 50-word company profile in the conference app
  • Logo displayed on a sponsor slide in the plenary hall
  • Logo displayed on a sponsor slide on electronic monitor/s in the exhibition area
  • One (1)  PDF eSatchel insert in the conference app
Online Benefits
  • Logo displayed on a sponsor banner on rotation at the top of the online portal for the duration of the conference
  • One (1) content piece (PDF brochure or flyer, hyperlink) available for download from the online portal
  • Logo and hyperlink included in the online portal

Advertising Opportunities

The following advertising options are available to reinforce other sponsorship packages or as individual items. For example, an advertisement in the app is a fantastic way to get additional exposure, promote your exhibition stand location and keep your name in front of delegates during the conference.

All signage/content is to be supplied by the sponsor.

Opportunities
  • Signage at the conference (standard pop-up banner) – $500
  • Web ad with hotlink (150×150 tile) – $500
  • Online (Conference App and Online portal) Additional Content Piece (PDF brochure or flyer, hyperlink) – $700.
  • Online (Conference App and Online portal) Additional On-Demand Video (MP4) – $1000
  • One (1) single page advertisement on rotation on electronic monitor/s in the exhibition area – $1500

Terms and Conditions

These terms and conditions apply to organisations and their staff (you, your organisation, your group) participating in this event (the event) being organised by Conference Design Pty Ltd on behalf of the Host (us, we, Conference Design, the Host). By participating in the event, you are deemed to have agreed to these terms and conditions. It is your responsibility to ensure all your staff participant are aware of these terms and conditions.

Acceptance
Acceptance of all applications is subject to our approval and we reserves the right to decline any application.
Payment
Payment is required within 14-days of Conference Design issuing your tax invoice. Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.
Currency and GST
All prices are quoted in Australian Dollars (AUD$) and include GST, unless otherwise stated.
Confirmation of Bookings and Tax Invoice
Once you have completed an online booking, you will be sent a confirmation email with a PDF Tax Invoice.
Point of Contact & Conference Updates
You will provide a single point of contact when booking to coordinate your participation. All information and updates be sent via email to your point of contact.
EFT Payments
Please include the EFT Reference shown on your Tax Invoice when submitting an EFT and email Conference Design the details including date, amount and your bank’s reference.
  • BSB: 017 010
  • Account #: 1085 82575
  • Account Name: Conference Design Pty Ltd
  • Bank: ANZ Bank, 61 Liverpool Street, Hobart 7000
  • Swift Code: ANZBAU3M
Credit Card Payments
Credit card charges appear as Conference Design Pty Ltd on your card statement. When using the online payment system credit card transactions will be processed directly by ANZ eGate and Conference Design does not store or transmit your credit card details. ANZ eGate is a secure and PCI compliant platform.
Attendee Numbers
We will promote the event to maximise participation, but we do not guarantee a minimum number of attendees either onsite or online.
Package Inclusions & Associated Costs
Refer to the sponsor and exhibitor prospectus for inclusions for each package. All costs associated with your inclusions in the event will be borne solely by you and we shall have no liability for any costs unless we have explicitly agreed in writing.
No Cancellation of your Booking
All payments are non-refundable once an application has been accepted. If you are no longer able to attend the event, please contact Conference Design to discuss your participation.
Cancellation or Postponement of an In-person Event
We do not accept any liability for losses incurred, including but not limited to travel, accommodation, exhibition and displays, or any other costs or expenses, if the in-person Event is cancelled or postponed due to an unforeseen circumstances or any occurrence that renders performance of the Event inadvisable, illegal, impracticable or impossible in our sole opinion. An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.
If an in-person conference is cancelled or postponed, refunds will not be issued but available funds will be credited towards an online conference or a in-person conference.
Moving to an Entirely Online Event
If we believe, at our sole discretion, that a hybrid or in-person event needs to be held entirely online, all bookings will be transferred to the online event. The package fees will be revised to reflect an online format and you will be refunded any difference between the in-person and online package fees. Full refunds of sponsor and exhibitor bookings will not be available due to an event moving online.
Changes
We reserve the right to change any and all aspects of the event, including but not limited to, the name, themes, content, program, speakers, format, performers, hosts, moderators, venues, and times. We reserve the right to amend or remove any sponsorship package, exhibition package or exhibition floor plan.
Disclaimer
Every effort has been made to present all the information accurately, however, we do not accept any liability for any inaccuracies in any published information. We will correct any published information as soon as possible and advise you as soon as possible.
Code of Conduct and Disruptive Behaviour
You agree your representatives will abide by the Conference Code of Conduct.
Codes of Practice
Where relevant, we urge you to observe and follow the Codes of Practice of the Medical Technology Association of Australia (MTAA) which are available at www.mtaa.org.au. This includes sponsors and exhibitors who may not be members of the MTAA. We also encourage sponsors and exhibitors to adhere to the Medicines Australia Code of Conduct and associated guidelines available at https://medicinesaustralia.com.au/code-of-conduct/.
Revocation of Participation
We may revoke an agreement with you, if we believe, in our sole opinion, the participation of an organisation is prejudicial to the interests and objectives of the event Host.
Product or Service Endorsement
Your participation in the event or sponsorship of any activity does not indicate endorsement of your products or services and must not be stated or inferred in any way.
Exhibition Floor Plan
The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale but accurately represents the position and sizes of exhibition spaces at in-person conferences.
Allocation of Exhibition Space
Exhibition spaces will be allocated. We may revise allocated spaces after taking into account an organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant by us.
Insurance
No insurance is provided.
All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and product liability cover and professional indemnity insurance. You will need to provide a certificate of currency to confirm your participation onsite.
Indemnity
You  shall indemnify and hold harmless the Host and Conference Design for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Host or Conference Design are found to be negligent.
Supply of Goods and Services
The supply of any goods, services, samples or advice is entirely at your own risk.
Security
Valuable items should NOT be left unattended at your exhibition space at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.
Representatives
Anyone from your organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the in-person meeting and exhibition areas.
Registration Terms and Conditions
All terms and conditions listed on the Registration page apply to your representatives.
Custom Stands
All custom stands must fit within the purchased exhibition space. Custom stands must not exceed 3.0 metres high. If you have any questions please email us a floor plan and elevations of your proposed stand.
Opt-in Delegate List
The opt-in delegate list will be supplied to eligible sponsors and exhibitors prior to the conference and will include name, organisation, state and email address.  The list provided will exclude the names of delegates who have not provided their consent.
Interactive Exhibitions
Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.
Signage at the venue
Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.
Dismantling Displays
Due to safety requirements you will not be able to dismantle your display before the published closing time.
Damage to the Venue
You indemnify us from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your organisation.