Melbourne Convention & Exhibition Centre
All international delegates, apart from New Zealand citizens, must obtain a Visa or Electronic Travel Authority (ETA) before travelling to Australia. Please ensure you organise your documentation well in advance of travel. View more information here
Melbourne international and domestic terminals are located 25 kilometres from the central business district. For more information please visit http://melbourneairport.com.au/
Spring is a wonderful time to visit Melbourne as the flowers are once again blooming and trees are returning to luscious shades of green. Temperatures in October are also beginning to warm after the long, dark winter. This is also a good time to avoid some of the crowds of the summer season.
One drawback to traveling to the region at this time of the year is the amount of rain you can expect.
Australian Eastern Standard Time +10 Hours
Whether its tour bookings, events and entertainment information, brochures and maps, or general tourist advice you need, the Melbourne Visitor Information Centre in Federation Square has it covered.
T: 03 9658 9658
More information : http://www.visitvictoria.com/
The Conference Venue
The Melbourne Convention & Exhibition Centre is located 1 Convention Centre Place, South Wharf, Melbourne, Victoria, Australia. Please note that all workshops and plenary sessions will take place on Level 1, Rooms 101 – 106.
There are a number of options. Please see here for further information.
The Registration Desk, Trade Exhibition and Refreshments will be located on Level 1, Foyer from Wednesday – Saturday.
The Spring Professional Development Workshops on Wednesday and Saturday will be held on Level 1, rooms 101 – 103.
The Welcome Reception will be held on Level 1, Foyer.
The Plenary Presentations will be held on Level 1, rooms 105 & 106.
The Contributing Speaker Presentations will be held on Level 1, rooms 101 – 104.
The Executive Breakfasts on Thursday and Friday will be held on Level 1, rooms 101 & 102.
Catch any of the following trams and get off at the stop opposite the Clarendon Street entrance of MCEC:
- Route 96 – St Kilda to East Brunswick
- Route 109 – Port Melbourne to Box Hill
- Route 12 – Victoria Gardens to St Kilda
Alternatively catch tram number 48 or 70 and get off at the Flinders Street stop. Then take a short walk towards the Yarra River, across the Seafarers Bridge. For further tram timetable information and trip planning, visit the Victorian Public Transport website here.
Take any train that goes to Southern Cross Station. Get off at Southern Cross Station and catch tram number 96, 109 or 12 as above. For further train timetable information and trip planning, visit the Victorian Public Transport website here.
The SkyBus transports visitors directly from Melbourne Airport to Southern Cross train station.
Bus route 237 operates from Queen Victoria Market, via Southern Cross Station to Lorimer Street South Wharf from Monday to Friday. Lormier Street is approximately a five minute walk to MCEC. There is also a coach pick up/drop off point at Bay 1, Convention Centre Place (closest to DFO South Wharf).
For further bus timetable information and trip planning, visit the Victorian Public Transport website.
Ridesharing site UBER now offers uberX, uberASSIST, uberXL and UberBLACK to and from Melbourne Airport. Simply download the Uber app for iOS, Android or Windows and request a ride. Uber is a cashless service and payment is made directly through the app. It is a good idea to download the app in advance, but to log-in and request your ride you can connect to the Melbourne Airport free Wi-Fi available in all public areas, gates and lounges.
From Terminals 1, 2 and 3, follow the Uber signs towards the Pickup Zone. From Terminal 4 the Pickup Zone is located in the T4 carpark on level 2.
When you are ready to go, request the ride option through the app that best suits you – make sure you select the right terminal (T1, T2 & T3 OR T4).
For sign-up, further information, discount codes and fare estimates please visit https://www.uber.com.
During the Conference & Sessions
The conference dress code is Smart Casual.
The Registration Desk will be located on Level 1, Foyer, outside rooms 105 & 106.
Wednesday 18 October 8:00am – 6:00pm
Thursday 19 October 7:00am – 6:00pm
Friday 20 October 7:00am – 5:00pm
Saturday 21 October 8:00am – 3.30pm
Delegates and exhibitors will be provided with an individual name badge, which will give you access to all sessions and social events that you have registered to attend. This must be worn at all times within the conference venue. It is suggested that delegates arrive at preferred sessions promptly to ensure a seat. Once a session is full, delegates will not be granted entry.
All delegates will receive a conference handbook and satchel when you register at the conference. The satchel will include promotional information from our sponsors.
Where to meet
Please meet at 0845 at the conference registration counter at the Melbourne Convention and Exhibition Centre (MCEC)Level 1, Foyer, outside rooms 105 & 106.
Morning coffee and tea will be served at MCEC Level 1 Foyer. Delegates will proceed to the lobby of Pan Pacific hotel to board the coach. Please register with Leishman Associates staff at the lobby before departure.
How to get back to the MCEC
Please meet at the lobby of the Victorian Comprehensive Cancer Centre building at 1200. A coach will bring you back to the MCEC.
Lunch will be served at Level 1 Foyer, MCEC
Delegates have access to complimentary WIFI for the duration of the conference.
Please note that movies, music or illicit downloads are restricted. It is not designed for accessing VPNs or downloading large files.
In the lead-up to the Conference small updates will be made to the program. Any changes to the Conference program during the Conference will be announced during housekeeping notices each morning. You may also check with Leishman Associates staff at the registration desk.
Delegates are not permitted to use any type of camera or recording device at any of the sessions unless written permission has been obtained from the relevant speaker. A professional photographer will be at the conference, if you have any issues with being photographed please notify the photographer or Leishman Associates staff.
The members of the conference organising committee and Leishman Associates accept no liability for personal accident of loss or damage suffered by any participant, accompanying person, invited observer or any other person by whatever means. Nor do we accept liability for any equipment or software brought to the conference by delegates, speakers, sponsors or any other party. Please protect your personal property. Do not leave laptops, cameras, and other valuable items unsecured. Be conscious of individuals who appear out of place and do not wear a conference name badge. Advise Leishman Associates staff if this does not occur.
Registration & Social Functions
Full Registration includes attendance at all sessions during the days of 19 – 20 October 2017. Full registration also includes the conference satchel, handbook, name badge, lunch, morning and afternoon refreshments and entry to the Welcome Reception & 50th Anniversary Gala Dinner. Full Registration does not include attendance to the Spring Professional Development Forums on the 18th and the 21st of October.
Day Registration includes attendance at sessions on the nominated day of attendance, a conference satchel, handbook, name badge, lunch, morning and afternoon refreshments on the day of attendance. Day registration does not include tickets to the Spring Professional Development Forum, Welcome Reception, or 50th Anniversary Gala Dinner. Tickets to the social functions may be purchased separately.
IMPORTANT– If your dietary request relates to a life threatening allergy, please contact Chelsea Saint at Leishman Associates (03 6234 7844).
The dress code for the Welcome Reception is Smart Casual.
The dress code for the 50th Anniversary Gala Dinner is Formal, with a touch of bling.
After registering for the RACMA 2017 Conference you would have received a Registration Confirmation which would list all the social functions you are registered for. If you require another copy, please email Chelsea Saint.
Tickets to the Welcome Reception and Conference Dinner are included in each full registration. Although social functions are inclusive, bookings are still essential. You can book your place and additional tickets via the online form or by emailing Chelsea Saint.
You are not required to bring your ticket with you. At the time of registration, you will be provided with a dinner sticker with your name on it. This is your “ticket” to the Conference Dinner which will need to be stuck on the seating plan near the registration desk no later than 11am on Friday, 20 October.
If you do not stick your sticker on the seating plan, it will be assumed that you will not be attending. Leishman Associates staff will be around prior to the dinner to show you to your seat allocation.
Yes, you most certainly can – additional tickets can be booked when you registered online, or through the Leishman Associates office. Please email your request to Chelsea Saint. During the Conference, bookings can be made at the registration desk, subject to availability.
Yes, it will be after the conference. Please note not all speakers will give their permission for their presentation to be released.
Speaker, Chairperson or Poster Presenter
Chairpersons will receive an email prior to the Conference, reminding them of their responsibilities. If you are a chairperson and do not receive this, or have additional questions, please contact Theni Kuppusamy at Leishman Associates or you may call 03 6234 7844.
If you have any queries, you may check with Leishman Associates staff at the registration desk or with the AV technician available.
All presenters to report to the registration desk to collect your name badge. Speakers to proceed to the speakers’ preparation room to load your presentations onto the conference network. This must be done AT LEAST three hours before you are due to present. An audio-visual technician will be available throughout the conference. Speakers are asked to introduce themselves to their session chair during the break if possible. Speakers are also requested to assemble in the presentation room 15 minutes prior if possible to familiarise themselves with the room and the audio visual equipment.
Speakers Preparation Room is located on Level 1, Speaker Room 101. You will be able to test and modify your presentation if required. Please see the staff at the Registration Desk for further assistance or directions.
The conference will be using Sli.do during the panel discussions to enable an interactive question and answer session.
Please visit: slido.com and enter the event code: #RAC50 to start.
Attendees will be able to ask questions and poll on their favourite question at any time during the panel discussions which will take place in room 105 & 106 on Level 1.
All Poster Presentations will be displayed in the Melbourne Convention and Exhibition Centre, Level 1, Foyer area.
There will be poster sessions on Thursday 19 October 12.30pm – 1.30pm and Friday 20 October 12.00pm – 1.00pm during the lunch breaks, it would be greatly appreciated if you could please make yourself available for discussion and questions within these time slots. We encourage presenters to provide their own Velcro ‘hooks’ to display the posters.
Posters should be in portrait and not exceed AO size (1189mm high x 841mm wide). These will be mounted on a display panel, for the duration of the conference.
For those that wish to send their Poster Presentation to the Melbourne Convention and Exhibition Centre:
The Melbourne Convention and Exhibition Centre will only accept delivery from Tuesday 17th October 2017 between 9am and 4pm. Delivery will not be accepted unless they have a delivery label attached. To request for a delivery label please email Chelsea Saint.
You can book your accommodation through the online registration form or by emailing Chelsea Saint. You will be asked to provide your check-in and check-out date as well as your credit card details to secure the booking. Payment for your accommodation will not be taken until you check in or out of the Hotel. Delegates are encouraged to book in advance as availability closer to the Conference date is not guaranteed.
When you book your accommodation your credit card details will be transferred to the hotel you have selected – please confirm this on check in with your hotel. Your credit card will not be charged until you check in or out. If the credit card you intend on using to pay for the accommodation does not belong to you, the Hotel will require an authority form to be signed.
Please email Chelsea Saint to cancel or change your accommodation prior to the Conference. If you need to cancel your accommodation booking within 30 days of your arrival date any cancellation fees will be subject to the hotel cancellation policy. Therefore, no accommodation refund can be guaranteed within 30 business days of the Conference. If you alter your accommodation booking after you have checked in, please deal directly with the hotel. If you arrive 24 hours later than your indicated arrival day, charges will apply.
Cancellation and Disclaimer
Cancellations must be received in writing – mail, email or fax – to Leishman Associates. Cancellations will not be deemed to be received until you have written confirmation from Leishman Associates. If you have not received acknowledgement within two business days, please contact Leishman Associates on (03) 6234 7844
Cancellation with more than 5 working days notice will incur a cancellation fee equivalent to 50% of the total program or contracted fee.
Cancellation with less than 5 working days notice will incur a cancellation fee equivalent to 100% of the total program or contracted fee.
In the event of cancellation by RACMA, participants will be entitled to a full refund.
RACMA reserves the right to amend or alter any advertised details relating to dates, program and speakers if necessary, without notice, as a result of circumstances beyond their control. All attempts have been made to keep any changes to an absolute minimum.